Taking part in fairs and events is a great opportunity to promote your business and build commercial relationships. However, after each event, a significant logistical issue arises: where do you store all the materials you used for the stand?

Tables, chairs, panels, display stands, advertising materials, and gadgets quickly pile up and take up valuable space in your offices or company warehouse.

In this article, we’ll explore practical strategies for dismantling, storing, and effectively archiving your fair materials, highlighting how the Self storage service offered by Casaforte can be the ideal solution to free up precious space in your company.

The importance of good post-fair organisation

Anyone who’s ever taken part in a fair or event knows how much material is needed to set up an effective stand: display panels, banners, roll-ups, modular structures, temporary furniture, and much more.

Once the event is over, all this material needs to be dismantled, packed, and stored until the next occasion (which could be months or even years away).

Handling this process correctly not only ensures the longevity and quality of the materials, but also frees up important space that can be used for other operations.

How to dismantle fair materials effectively

Good management starts right from the dismantling phase. Here are a few practical tips to handle this step:

1. Plan the dismantling

Before you start, make an accurate list of all the materials present in the stand. This will help you make sure nothing goes missing during the process.

2. Use the right packing materials

Protect your items properly using bubble wrap, packing paper, sturdy boxes, and hard cases for delicate items like monitors and electronics.

3. Label everything clearly

Each box or container should be clearly labelled with its specific contents and its intended destination (for example, “Promotional roll-ups”, “Company banner”, “2025 Catalogues”).

4. Dismantle carefully

Modular structures and furniture should be carefully dismantled to avoid damage. Keep screws and small components in separate, well-labelled bags.

Where to store fair materials?

After dismantling, the real dilemma begins: where do you put it all?

Offices and company warehouses often don’t have enough room, and filling them with fair materials can reduce productivity and create clutter.

In these situations, using a self storage unit offered by Casaforte can be a brilliant solution to this problem.

Advantages of self storage for fair materials storage

Customised space

With Casaforte, you can choose a space that fits your needs perfectly, avoiding waste and paying only for what you really use.

Guaranteed security

The units are equipped with advanced security systems: video surveillance, alarms, and controlled access, ensuring your materials stay safe.

Ease of access

Casaforte units are easily and independently accessible, so you can collect your fair materials whenever you need them.

Ideal environment

Casaforte’s spaces are dry, clean, and well-ventilated, perfect for storing stand constructions and promotional materials.

Flexible contract

With flexible contracts, you can rent your unit for as long as you need and adjust duration or size according to your business requirements.

How to organise your self storage unit for fair materials

  • Use sturdy shelving to make use of vertical space, making materials easier to access.
  • Place heavy and less-used items at the back, and lighter or frequently used ones near the entrance.
  • Keep a central aisle clear for easy retrieval and handling of your materials.
  • Update your inventory regularly so you always know what’s inside your unit.

A real-life example: the “Ticino Moda Fair” case

Marco, owner of a clothing company based in Mendrisio, regularly takes part in “Lugano Lifestyle”.

After each event, his stand’s materials would take up entire sections of his warehouse, drastically reducing operational space.

Since he started using a Casaforte Self Storage unit in Mendrisio, managing the post-fair phase has become much simpler: the materials are well organised and kept in perfect condition, and the company has reclaimed valuable space for other logistics activities without making further investments.

The easy access to stored materials has also greatly simplified preparations for subsequent events.

Self storage for fair setups and materials: a smart choice

Efficiently storing fair materials is a major logistical challenge for many businesses. Using a self storage service like the one offered by Casaforte lets you overcome this challenge successfully, ensuring safety, accessibility, savings, and optimal organisation of your business spaces.

Thanks to self storage, companies can take part in events and fairs with greater peace of mind, knowing they can easily manage their materials before, during, and after every event.